MailSuite Pro lets users import contacts from comma-separated CSV files as well as from standard contact lists in vCard format (VCF files).
VCF format is preferred as it's standardized (while CSV is not). In case if you cannot use VCF, you'll need to make sure the CSV you'll use for data exchange has the columns with certain names and values.
CSV file (comma-separated values) is technically a plaintext file with one database record per line. The first line of the file usually contains table headers. MailSuite Pro supports the following headers and columns of the following kind (headers are case-insensitive, unrecognized headers are ignored):
| MailSuite Pro contacts field || Supported CSV file headers |
|First Name ||FirstName |
|Last Name ||LastName |
|Full Name ||FullName |
Email Display Name
|Nick Name ||NickName |
|Title ||Title |
|Business Company ||Company |
|Business Department ||Department |
|Business Job Title ||Job Title |
|Business Email ||Business Email |
|Business Web Site ||Business Web |
Business Web Page
|Business Office Location ||Office Location |
|Business Street ||Business Street |
|Business City ||Business City |
|Business State ||Business State |
|Business Zip Code ||Business Postal Code |
|Business Country ||Business Country |
|Business Fax ||Business Fax |
|Business Phone ||Business Phone |
|Home Street ||Home Street |
|Home City ||Home City |
|Home State ||Home State |
|Home Zip Code ||Home Postal Code |
|Home Country ||Home Country |
|Home Fax ||Home Fax |
|Home Phone ||Home Phone |
|Home Mobile ||Mobile Phone |
|Home Email ||Email |
|Home Web Site ||Web Page |
|Notes ||Notes |
|Other Email ||Other Email |
|Birthday ||Birthday |
Date of birth
MailSuite Pro uses full name only, and if it is not available in CSV content, it is composed from First Name and Last Name.
In MailSuite Pro database, birthday is actually split into 3 fields for day, month and year. Various separators are recognized, any of the following formats should work: DD.MM.YYYY or DD/MM/YYYY or DD-MM-YYYY. Notations which start from year (e.g. YYYY.MM.DD) are handled properly as well.
As you can see, only English versions of Outlook are currently supported. If you use the product in other language, we suggest to modify CSV file manually and amend the headers using patterns from the above table.
You can download sample CSV file, it contains 2 entries, one of those has basic information supplied while the other entry has most of the fields filled.